European Planetary Science Congress 2018
16–21 September 2018
TU Berlin | Berlin | Germany

Visa requirements & letter of invitation

General information

Travelling to Germany is easy. The documents you need vary depending on where you are from.

If you are a citizen of the European Union, Switzerland, Norway, Iceland, and Liechtenstein: all you need is your Identification Card, or a valid passport. Minors travelling with their ID card must have a document that shows parental authorization.

Citizens of other countries should check the respective website of the German Federal Foreign Office if a visa needs to be requested. If you have to apply for a visa, you can find the list of requirements for the issue of short stay visas here.

In case that a visa is required for travelling to Germany, you must request a visa at the German embassy or consulate-general of your country of residence. You will also need a valid passport.

The German authorities may ask documents showing where you will stay, confirmation of an organized tour, return air tickets, tourist circuit, or a personal invitation letter. You may also be asked to show proof of having enough financial resources to support yourself during your stay in Germany. Since conditions may vary, we recommend contacting your local German Consulate or Embassy for more information on these requirements. More details can be found on the website of the German Federal Foreign Office.

 

Letter of invitation

Participants that require an official invitation letter in order to obtain a visa, to raise travel funds or for administrative purposes should apply for this invitation via the online request form by at least 8 weeks prior to the meeting at the very latest.

Please note that invitation letters will only be issued to participants who either have a paid conference registration or an accepted abstract. Therefore, please only submit your request for an invitation letter only after having received your letter of acceptance notification or after having paid your conference registration.

It should be understood, however, that such an invitation is not a commitment on the part of the organizers to provide financial support. The deadline for requesting a letter of invitation is 15 August 2018.

It should be understood that the organizers can only issue an invitation which includes the period of the conference plus the Saturdays and Sundays directly before and after the conference, respectively.

The letter of invitation will be sent by email, as well as an original copy by airmail. We would like to point out that invitation letters are only sent to the address indicated by the applicant. The provided name and address must exactly match that on your passport. The organizers will NOT send invitation letters to embassies, neither by fax/email nor by separate post. The applicants are responsible to take care of their own visa application and need to directly contact the respective embassy. Please consider that the invitation letter is a standard letter which will not be modified individually. You are responsible for contacting the relevant German Embassy or Consulate and for finding out what kind of visa you require. Please allow sufficient time for your letter to be processed and the local Embassy to process your visa.