European Planetary Science Congress 2018
16–21 September 2018
TU Berlin | Berlin | Germany

Registration

General information

Registration for the European Planetary Science Congress 2018 is by payment of the appropriate registration fee. There is no waiving of registration fees. Please login below in order to register for EPSC2018.

Registration fees cover access to all scientific events ("industry" registration grants access to industry and industry-related sessions only), the programme book, as well as refreshments during the coffee breaks and poster sessions.

Pre-registration

Pre-registration at early registration rates will be possible from mid-April until 31 July 2018. The pre-registration payment can be made by bank transfer or credit card (Mastercard, VISA, JCB or American Express). As of 01 August, the late registration rates will be applied and payment of your registration will only be possible by credit card. Bank transfer payments of registrations will not be possible in case of registering after 31 July 2018. Please consider that a registration at the early registration rate requires the payment of the registration amount within the deadline indicated on the invoice (14 days after receipt of invoice). Unpaid early registrations after the payment deadline will be cancelled and the late registration rates would be applied.

Name badge delivery

Participants from most European countries can choose to receive their name badges by airmail about 8–10 days prior to the conference if registering at the early registration rate and the payment is received by 31 July 2018.

Registration rates

Categories Early registration rates
(Deadline 31 July 2018)
Late registration rates
(as of 01 August 2018, only by
credit card payment)
  More than 1 day 1-day only More than 1 day 1-day only
Regular: €430 €200 €530 €220
Student (*): €260 €200 €300 €220
Retired/Emeritus (*): €260 €200 €300 €220
Industry (**): €150 n/a €150 n/a
Teacher /
Amateur Astronomer (***):
n/a n/a €75
(only on-site registration)

€35
(only on-site registration)

Visiting non-scientific partner: n/a n/a €75
(only on-site registration)
€35
(only on-site registration)

(*)

Please enclose/show proof of status and note that it may take up to 2 working days to change your status.
(**) Non-academics involved in industry or commerce. Registration grants access to industry and industry-related sessions only.
(***) Interested teachers and amateur astronomers that are not involved in professional planetary research.

 

Please note that there is no maximum limitation of registrations. Day registrations are limited to one day registration per participant.

Support for selected participants

The Europlanet 2020 Research Infrastructure is providing a limited number of bursaries (in the form of a flat rate) to Early Career researchers (notably PhD students) presenting work at the meeting and participants from under represented countries (Albania, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Greece, Hungary, Kosovo, Latvia, Lithuania, Macedonia, Malta, Montenegro, Moldavia, Poland, Portugal, Romania, Slovakia, Slovenia and Ukraine). More information regarding eligibility and details on the application process can be found on Europlanet's website.

On-site registration

On-site registration at late registration rates will be possible during the conference week (payment by cash or credit card) at the times given below.

Day Time
Sunday, 17 September 2017 15:00–18:00
Monday – Thursday, 18–21 September 2017 08:00-18:00
Friday, 22 September 2017 08:00-12:00

Terms and conditions

General

  • Early registration must be accompanied by payment. Otherwise, it will not be processed and the late registration rates will be applied.
  • Registrations are for the persons specified and are non-transferable.
  • Changes to registration invoices are only possible with regard to the invoice address or order references. Any such claims must be received by Copernicus Meetings no later than 6 weeks after the last day of the conference. Later requests cannot be considered.
  • Changes to the registration rate selected in the finalized registration form, including received invoice, can only be realized for unpaid invoices. Then, the attendee is asked to cancel the registration order and to place a new order through the registration form, including the correct registration rate. Please note that the deadline for early registration is also valid in such cases.

Cancellation policy

  • Registration fees will only be refunded if the notice of cancellation is received by Copernicus Meetings
    before 21 August 2018. The cancellation fee is €50.
  • Cancellations after 21 August 2018 and no-shows are not eligible for a refund.
  • There is no reason (including but not limited to illness, inability to travel, visa application rejection, travel restrictions, etc.) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.

Importance notice

  • Once your payment has been processed, you will be informed by email with your receipt and your invoice attached.
  • All registrations will be registered through the Copernicus Office Trader, which will also allow the registrants to monitor their entry.